Venue Service Terms & Conditions

1. Menu to Be Served

The Parties have agreed to the menu by email or phone. Meetini Limited reserves the right to make small changes to the menu if key ingredients are unable to be sourced due to reasons beyond the control of the Parties.

2. Coordination with client

Meetini Limited will gave have access to the Venue no later than 2 hours in advance of the Start Time for the Event, and 2 hours after the End Time for clean up. Client will make all necessary arrangements, at Client’s expense, to get this access extended.

3. Payment Terms

In exchange for the services of Meetini Limited as specified in proposal, Client will pay to Meetini Limited agreed flat fee for venue hire.

Where minimum spend (pre-paid drinks and cash bar altogether) for the event is agreed on, and minimum spend is not reached, Client is obligated to pay the difference between actual spend and agreed amount of minimum spend at the end of the event.

50% payments for pre-ordered drinks and food will be made to Meetini Limited no later than 45 days in advance of the event.

Final 50% payment for pre-ordered drinks and food will be made to Meetini Limited no later than 14 days in advance of the event.

4. Responsibilities for Related Costs

Client is solely responsible for all costs and/or deposits relating to use of the third-party suppliers, and for obtaining any necessary permissions, authorizations, or other requirement of Meetini Limited providing services at the Venue.

5. Insurance and Indemnification

Meetini Limited has general liability insurance relating to Meetini’s services at the Event. However, Client will indemnify and hold harmless Meetini Limited for any damage, theft, or loss of Meetini’s property occurring at the event, causes by any of Client’s guests.

6. Cancellation

If the Client needs to cancel the event, Client must provide written notice to Meetini Limited along with any required cancellation fee described in this Contract, to effect cancellation.

Client understands that upon entering into this Contract, Meetini Limited is committing time and resources to this Event and thus cancellation would result in lost income and lost business opportunities in an amount hard to precisely calculate. Therefore, the following cancellation limitations will apply.

If Client requests cancellation of this Contract 120 days or more before the Event, Meetini Limited shall be entitled to 50% percent of the flat service fee.

If Client requests cancellation 45-120 days before the Event, Meetini Limited shall be entitled to 100% percent of the flat service fee.

If Client requests cancellation 15-44 days before the Event, Meetini Limited shall be entitled to 25% of payment for pre-ordered drinks and food.

After 14 days in advance of the Event, Meetini Limited shall be entitled to 50 percent of the payment for pre-ordered drinks and food.

After 24 hours in advance of the Event, Meetini Limited shall be entitled to 75 percent of the payment for pre-ordered drinks and food.

The Client’s deposit will be credited against the cancellation fees owed. Any balance will be payable upon the notice of cancellation.

7. Legal Compliance

Meetini Limited will work in compliance with all applicable local health department rules and regulations relating to food preparation and food service.

8. Assignment

This Contract cannot be assigned by either Party without the other’s written consent, with the exception set forth in paragraph 9 below.

9. Limitation of Remedies

If Meetini Limited cannot fulfill its obligations under this Contract for reasons outside of its control, Meetini Limited may locate and retain a replacement catering company at no additional cost to Client, or refund Client’s money in full. Meetini Limited will not be responsible for any additional damages or compensation under these circumstances.

10. Resolution of Disputes

The Parties agree to not post any negative information about the other arising out of this Contract or Event on any online forum or website without providing advance written notice of the intended content thereof, and providing the other party with an opportunity to resolve any issues between the parties amicably.